ShiftFlow vs When I Work
The friendlier When I Work alternative
When I Work charges per user, so your bill grows every time you hire. ShiftFlow is priced per location with unlimited employees — and small teams stay free forever.
Per-user pricing
Every hire raises your bill. ShiftFlow’s paid plan is flat per location, no matter how many people you schedule.
Messaging costs extra
Team messaging is an add-on in When I Work. ShiftFlow includes chat and announcements on every plan.
Swaps need more taps
ShiftFlow swaps are offer → take → done, with optional one-tap manager approval.
Side by side
| Feature | ShiftFlow | When I Work |
|---|---|---|
| Pricing model | Flat per location | Per user, per month |
| Free plan | Up to 10 employees | No (trial only) |
| Team messaging | Included | Paid add-on |
| Automatic scheduling | Included | Higher tiers |
| Shift swaps | Included | Included |
| Availability management | Included | Included |
| Cost at 20 employees | $29/month | $50+/month |
Competitor details based on publicly available information and may change. Verify current pricing with the vendor.
Switch from When I Work in an afternoon
Add your roster, set your shift structure, and publish your first schedule the same day.
Start free